1

Fees

1.1

Team Registration fee - $500.00
(This registraion fee also applies to teams who only wish to register 4 members)

Note: Includes paid entry of 1 Team Reserve into the Individual Graded Series (A or B Grade)
(Grading to be decided by VLCC Handicapper/Handicapping Committee).

Payment Options:

- Nominate online (preferred method - open to VLCC Members only)
- Transfer funds via Internet 
 -  Ensure your team's name is placed in the "Reference Section"
-  Send an email confirming payment to " This e-mail address is being protected from spambots. You need JavaScript enabled to view it "
-  Post cheque or money order to:
VLCC, c/- 15 Grosvenor Court, Athelstone 5076 - please enclose team's registration form.

VLCC Bank Account Details
-  Bank:  ANZ
-  BSB:  015 350
-  Account No:  438479001

Note:  Where a "Reserve" nominates for the Individual Graded event, and is subsequently called upon by a team to participate in the Teams series prior to commencing in Stage 1, they will receive a full refund of their individual nomination fee. 

Click "here" to download a copy of the Teams Registration Form - PDF Format
Click "here" to download a copy of the Teams Registration Form - Word Format

Click "here" to download Individual Registration Form - PDF Format
Click "here" to download Individual Registration Form - Word Format

Note:  Team Registration Form & Individual Member Registration Forms not needing to be lodged until late March, 2012. 

1.2

Refunds

Where additional "Reserves" nominate for the Individual Graded event, and are subsequently called upon by a team to participate in the Teams series prior to the commencement of Stage 1, they will receive a full refund of their individual nomination fee. 

Note:  No refunds will apply in respect of one Reserve’s automatic entry payment of $40.00 out of the team fee of $500.00.

2

Team Jerseys

2.1

There is no requirement for all team members to be wearing the same team uniform.

3

Age

3.1

All competitors must be "veteran" age.

4

No of Divisions

4.1

Division 1 & 2:  Minimum of 3 teams (up to 15)
Maximum of 6 teams  (up to 30)

4.2

Tour Committee has power to increase total number of teams, subject to approval of Referee. Any additional nomination fees to be directed to total prize pool

5

No of Team Members per team

5.1

-  Minimum number of team members   - Four (4) plus up to four (4) reserves
-  Maximum number of team members  - Five (5) plus up to four (4) reserves

1 Reserve to gain automatic paid entry to Individual Graded Series (A or B Grade)

Note:  All riders competing in the Tour must complete and lodge Registration Form prior to commencing Stage 1.

Completed forms to be given to the Teams Race Director at morning briefing.

NO FORM, NO RIDE.  NO LICENCE, NO RIDE

5.2

Once Stage 1 has commenced, changes to team members may apply in limited circumstances, namely:

-  Replacement team member must be listed as a Reserve on the Team Registration Sheet.
-  Replacement team member is competing in the Individual Graded Series (any Grade)
-  Appointment of replacement team member has been approved by the First Aid Officer and/or Chief
Referee prior to the next stage commencing in which the Team Reserve wishes to participate in.

Note: Discretion may be given to allowing the 5^th member of your team to be replaced at the commencement of the next stage, without having been able to complete the last stage – i.e., where your existing 5^th team member is injured, or suffers serious mechanical failure preventing him from finishing the event safely.  This level of discretion will NOT apply to the fourth member of your team, as General Classification eligibility requires that four team members must complete all four stages.

Maximum number  of Reserves

The maximum number of Reserves you can have competing in the Individual Graded Series is four. 

Calling up of Reserves

Any Team Reserve may be called up into the Team Division event once the race has commenced in the event of accident/injury or illness – i.e., which Reserve is called up is at the full discretion of the Team Captain.  The only requirement is that they are listed as a Team Reserve on the Team’s Registration Form.

5.3

Four (4) team members must complete four stages of the Ray Smith Minlaton Tour to be eligible for General Classification prizemoney.

6

Opening Date for Registrations

6.1

Tuesday, 1 November, 2011

7

Information required to be provided at time of registration

7.1

Name of Team Captain and full contact details

7.2

Under no circumstances, may a person who has a suspension in place, be allowed entry into the Minlaton Teams Tour.

8

Closing Date for Registrations

8.1

Monday, 27 February, 2012
($500 Registration fee must be received, before nomination is "accepted"

Team’s full registration lists (Members and Reserves) must be provided by 27 February, 2012 for consideration by the VLCC Handicapping Committee. 

Note: All team entries, as well as requests to change team members or reserves will be subject to approval by the VLCC Handicapping Committee. 

Nomination of Team Member to ride Individual Graded Series
You are not required to nominate who will be competing in the Individual Graded Series as your “Team Name” will be recorded on the race program - Division 1 members = A Grade;  Division 2 members = B Grade.

(Note:  The VLCC Handicapping Committee reserves the right to "call for names" depending on other nominations received.  Team Captains will be emailed prior to nominations closing, calling for the name of their nominated rider(s) so that ability levels may be ascertained). 

No refund of nomination fees will be allowed for Teams who have been admitted to the Tour once registrations close on Monday 27 February, 2012, unless refused entry - see next point.

8.2

Power of the VLCC Handicapping/Adjudication Panel

If the Handicapping/Adjudication panel considers one team is too strong for the event, your team may be refused entry into the Tour unless you agree to review the members who make up your team.  This is of particular concern for the Division 2 event.

Where you choose not to do this and you wish to withdraw from the Teams Tour, you will be offered a full refund of your nomination fees.

9

Late Team Registrations

9.1

May be accepted up to 9.00pm on Sunday, 11 March, 2011.

9.2

Will be subject to a non refundable late penalty fee of $50.00

10

Tour Registrations Oversubscribed

10.1

Where registrations for the Teams Event is oversubscribed, then entry to the Teams Tour will be based on when team registration fees were paid.

10.2

In the event of oversubscription, any team member or reserve nominating for the Individual Graded Series will receive a full refund in the event they gain entry to the Teams tour.

11

Teams Release date

11.1

Team Captains will be provided with full startlists (both Divisions) by no later than Sunday, 18 March 2012.

11.2

Team Captains will have until Sunday, 25 March, 2012 to withdraw their registration and receive a full refund.

11.3

Team Captains not advising of their intention to withdraw from the Tour by 9pm on Sunday, 25 March 2012 will be deemed to have accepted their grading, and will be confirmed as being registered for the Tour.

11.4

In the event a team elects to withdraw, then any teams previously registered on the "waitlist" will be given the opportunity to compete in the Teams Tour.

13

General Classification Awards

13.1

A minimum of 4 team members must complete all four stages of the tour to be eligible for the General Classification prize pool.

13.2

Stage wins will not be forfeited.

14

Dropped Rider’s - Disqualification Rules

14.1

Any team member who is dropped from a Stage, must complete the stage within 20% of the winner's time, or may face disqualification from the Tour.

The Tour Referees have the power to override the time penalty margin.

14.2

The time of the 5th team rider to finish each stage of the tour does not count towards the Team's Aggregated General Classification time.

15

"Same Time" Ruling

15.1

Timing System in use
Should a timing system be in use at the 2012 Minlaton tour, the actual times recorded via the transponders attached to your bikes will be used in all calculations.

In the event no timing system is in use, then the following to apply:

Winner (or winning group)
Where there is a clear margin (and this may be less than 5 seconds) a Winner/Winning bunch time will apply.  The time of the main chasing bunch will also be recorded – please note that this time could be less than the “5 second same time rule”.

Once with winner/winning bunch and main chasing bunch have crossed the line, all riders finishing the event after the main chasing bunch will awarded “same time” as the main chasing group.

16

Protest Rules

16.1

Your notice of intention to protest must be in writing and needs to accompany payment of $50.

In the event you are not able to complete your protest form within 30 minutes, provided your “intention to protest” has been recorded, it can be lodged with the Teams Tour Director within an agreed time frame.

16.2

A notice of intention to protest (as a minimum) must be lodged within fifteen (30) minutes of your event finishing.

A protest form is included in the Tour Race Program

16.4

Completed protest forms, and payment, should be directed to the Tour Director in the first instance.

16.5

All protests will be dealt with by the Tour Appeals Committee at the end of the day's racing (i.e., after Stage 2 or 4)

16.6

All team members to continue in the tour, pending the result of the Protest Hearing.

16.7

Where a protest application is upheld, the $50.00 fee will be refunded.

16.8

The decision of the Tour Appeals Committee will be final, and time bonuses and/or prizemoney may be forfeited, depending on the decision of the Tour Appeals Committee.

16.9

The Tour Appeals Committee to comprise (as a minimum), the Tour Director, Chief Referee and three other Minlaton officials (Graded Events or Teams Division)